“ BUSINESSES MUST EVALUATE BOTH THEIR TECHNICAL AND SECURITY CAPABILITIES TO ENSURE DATA IS PROTECTED ”
AMEN REGHIMI PRODUCT MANAGEMENT VP , JAGGAER
“ Businesses must evaluate both their technical and security capabilities to ensure data is protected ,” insists Reghimi .
He adds : “ Maintaining a central , password-protected contract repository is a critical step toward keeping contracts safe . Rather than store them across separate folders , or in multiple formats , establish a protected digital repository . This reduces the risk of unauthorised individuals accessing information . A repository also offers greater visibility , which can prevent bottlenecks and missed deadlines ,” he adds .
Another way in which procurement can make contract management more secure is through identity-based security and access .
“ The ability to set role-based permissions around viewing or editing contracts prevents leaks , while also empowering teams to share data without violating privacy or sensitive information ,” Reghimi says .
He adds that It ’ s also important to keep up to date , and compliant , with ISO security standards , in order to maintain system integrity .
“ Procurement functions can also leverage e-signatures to create digital records , and ensure personal authorisation , as well as data encryptions to keep sensitive contract information secure ,” he says .
On a final note of caution , Reghimi warns that “ no application does it all ,” and says vendors should follow stated security requirements “ with no compromise .”
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